London, City | Competitive Salary + excellent benefits
Ready to take your Legal Secretary career to the next level? We’re working with a highly regarded Patent and Trade Mark firm looking for an experienced Legal Secretary to support an established IP Solicitor team at Partner level.
This is a fantastic opportunity to join a highly professional, collaborative and wholly inclusive environment where your skills will be valued and your role will be truly integral to the team’s success.
The Opportunity
You’ll play a key role in keeping things running smoothly—providing high-level secretarial and administrative support, while also getting involved in more complex, hands-on legal tasks. If you enjoy variety, responsibility, and working closely with senior stakeholders, this key position can provide genuine depth and breadth of IP related work.
What you’ll be doing
- Producing high-quality legal documents, correspondence, and agreement work
- Managing inboxes and sending emails on behalf of solicitors
- Handling file management, scanning, and document organisation
- Conducting conflict checks and supporting compliance processes
- Preparing and managing client billing, including complex invoices, debit and credit notes
- Opening and closing files using systems such as Inprotech and CMS
- Keeping on top of key dates, deadlines, and diary management
- Supporting with expenses and day-to-day PA duties, including arranging travel, booking flights and diary management.
- Proven experience as a Legal Secretary within a law firm
- Strong knowledge or exposure to Intellectual Property
- Excellent typing skills and attention to detail
- Experience with billing in a complex legal environment
- Highly organised with the ability to juggle multiple deadlines
- Confident communicator with strong written skills
- Experience with digital dictation/audio typing
- Join a highly respected and growing IP Solicitor team
- Work closely with a supportive and engaging Partners and Associates
- Varied role with real responsibility from the outset
- Modern systems and infrastructure within a professional, friendly culture
- Fantastic modern offices in The City (London)